Satisfactory Academic Progress (SAP) Appeal Instructions

Students who have lost eligibility for financial aid due to the Satisfactory Academic Progress Policy may appeal the decision. You are allowed to appeal once per program. Completing a SAP appeal does not guarantee approval. 

Appeals will be reviewed by the Satisfactory Academic Progress Appeal Committee. The committee consists of members from various colleges and departments at GovState. The committee will collectively decide if your financial aid should be reinstated or remain in cancellation. Please be aware that if the committee reinstates your financial aid eligibility they will require certain stipulations to be met each semester. Failure to meet these stipulations at any point in time will result in your financial aid once again being suspended. You will be notified via email of the committee's decision. The committee's decision is final. 


Directions & Process:

  1. Meet with your academic advisor to complete the Evaluation of Academic Performance Form and an updated Study Plan or Degree Audit signed by your academic advisor.
    • It must verify your major
    • It must list the specific courses and number of hours remaining for your major and degree completion. 
    • If you submit your appeal without the evaluation from your advisor, your appeal will not be considered.
    • You must also submit a Degree Study Plan if you have been canceled for exceeding the maximum time frame requirement to complete your degree. 
  2. Prepare to upload your complete appeal packet with all your supporting documents by the published deadline for the semester for which you are appealing.
    • Appeals without supporting documentation will be denied. 
    • If a professional provides a letter to support your appeal, it must be signed, dated, and on letterhead.
    • All letters must include contact information for the committee to contact if they determine follow-up is necessary. However, you must document your circumstances in writing. Do not expect the committee to use this contact information to call and document your circumstances for you.
  3. Complete the Satisfactory Academic Progress Appeal form online at SAP Appeal Application 
    1. Be sure to upload all required documents to prevent any delay in the processing of your appeal. 
    2. You will be notified via email of any missing documents. 


Examples of appropriate supporting documentation are as follows:

Family Circumstances 


Medical Concerns 


Work Circumstances

Marriage Certificate
Birth Certificate
Divorce Papers
Court Documentation
Police Report
Copy of Plane Ticket
Copy of medical bills
Statement from Doctor
Letter from Employer
Unemployment Statement



Emotional Concerns



Death Certificate
Letter from Counselor/Therapist
Police Report
Medical documentation
Car repair bills

Submitting incomplete documentation will result in a delay in processing your appeal or cancellation of your appeal. 

All requests will be reviewed by the Financial Aid Satisfactory Academic Progress Appeal Committee. Appeals submitted after the deadline will not be reviewed until the next committee meeting. You will be informed of the decision through your GovState email.  Students whose appeals are denied will have all aid canceled and will be responsible for paying for their classes or dropping them within the required refund period. Your classes are not automatically dropped when your financial aid is canceled. 


Financial Aid Appeal Due Dates

The committee meets the week after the appeal due date


Fall 2023

Spring 2024

Summer 2024

Thursday, August 3, 2023Thursday, January 4, 2024Thursday, April 18, 2024
Thursday, August 17, 2023Thursday, January 18, 2024Thursday, May 2, 2024
Thursday, September 21, 2023Thursday, February 22, 2024Thursday, June 13, 2024
Thursday, October 26, 2023Thursday, March 21, 2024 


Fall 2024

Spring 2025

Summer 2025

Thursday, August 1, 2024

Thursday, January 2, 2025

Thursday, April 17, 2025

Thursday, August 15, 2024

Thursday, January 16, 2025

Thursday, May 8, 2025

Thursday, September 19, 2024

Thursday, February 20, 2025

Thursday, June 12, 2025

Thursday, October 24, 2024

Thursday, March 20, 2025