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Purchase of Airfare

GSU Contracted Travel Agent Process

For billing airfare travel direct to the university, a purchase requisition must be submitted in advance including the itinerary for the trip.  

The requisition must include (at minimum) the following information: date of travel, name of traveler, reason for travel.  The vendor name on the requisition should be: American Express Business Travel.

Off Contract Travel

All airline tickets that are purchased requesting university reimbursement must be from a university or IPHEC travel agency.   If a lesser rate is achievable by alternative means, the traveler is to attach to their travel voucher both the quotation from the IPHEC approved travel agent and the lesser option.

What's the process?

1. Contact preferred Travel Agency
2. Approve itinerary and attach to requisition
3. Once requisition is received by Procurement a PO will be issued to Travel Agency

Note Until step #3, there is no reservation confirmed, Please process immediately.

"When in doubt... ask first"—Procurement x4056